Private Capital Transfer Agent Officer (H/F)

5 juin 2024

Private Capital Transfer Agent Officer (H/F)


  • CDI
  • Luxembourg
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The Securities Services business of BNP Paribas is one of Europe’s leading providers of custody services for securities.

The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.

We are currently looking for a:

Private Capital Transfer Agent Officer (H/F)

Permanent Contract

Your mission:

1.      To process the investors capital calls and distributions, equalisation, transfer…

2.      To process reporting and payments and cash management in and out

3.      To maintain registers static data and setup into eFront (FIA)


Key Responsibilities & Expected result area

ü  Participation in the launch of new funds (or sub-funds), SICAR, RAIF, SCSP and unregulated entities.

ü  Creation and maintenance of share/unitholders’ register on eFront (FIA).

ü  Process and control of capital calls, distributions, subscriptions, redemptions and transfers of shares/units.

ü  Collection of documents with regards to distribution, process of distribution calculations, bookkeeping and cash management.

ü  Preparation and sending of contract notes and share/unitholders’ statements to the fund’s investors.

ü  Preparation/review of specific investors reporting.

ü  Preparation/review of TA audit confirmation.

ü  Handling of all incoming requests, either from client, either from other counterparts, regarding the Private Capital TA tasks.

ü  Make sure that checklists are completed on time, exhaustively and double-checked before providing the output to the client.

ü  Provide client service & support for BAU and ongoing operational issues.

ü  Actively participating to the team organisation by taking initiatives and by being implicated in common projects.

ü  Follow-up of the incidents until full completion of corrective & preventive measures.

ü  Archiving of all TA documents.

ü  Ensure relevant information is passed to Fund Accountant, Custody teams and other teams.

ü  Maintaining efficient external and internal relationships with clients, managers, TA KYC, domiciliation team, Business Implementation, sales representatives, auditors…

ü  Improving hierarchy relationship by reporting regularly encountered problems, outstanding work (escalation process) and any risk identified.

ü  Help in the production of TA activity statistic.

ü  Participate to the review of team procedures and checklists.

ü  If required be involved in department projects.

ü  Support other Private Capital teams if required.


Benefits of this position:

By joining this evolving team, you will be given a broad scope of responsibilities that directly impact the operations of BPSS’ Private Capital clients. You will also be fully involved in the development of the new services BPSS is developing and implementing.

Working environment:

You will be joining a young, diverse, and international team of professionals dedicated to constantly innovating the services provided to Private Capital Clients.

You will be a part of a strong Group certified Top Employer for the 5th time.

Your profile:

  1. Bachelor degree or master degree in finance
  2. Relevant experience in the fields of Transfer Agency or knowledges of

Private Capital

  1. Fluent in English and French; German/other languages will be considered as an asset
  2. Experience with efront (FIA) will be considered as an additional advantage


ü  Communication skills: to be able to express her/his messages, both oral and written, in a clear way

ü  Analytical skills: to review and to analyse any documents

ü  Organisation skills: able to manage her/his day-to-day and priorities

ü  Accuracy:

ü  Precision and attention to details

ü  To respect tight deadlines

ü  To follow to-do lists

ü  Client focus: ensure to satisfy client’s needs within deadlines

ü  Escalation:

ü  To ask for assistance when needed

ü  To refer issues to the appropriate person(s)

ü  Ability to learn by adjusting practices following newly acquired knowledge

ü  Teamworker, client focus, flexible,

During the finalization of the recruitment process, the preselected candidate will be asked to provide us an extract from his/her criminal record dated less than 3 months (record N°3 for Luxembourg), according to the dispositions of the law from July 23 2016 concerning the criminal record.

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